Free template for Avery® 5196 labels
Avery 5196 labels are 2 3/4″ × 2 3/4″ (69.9 × 69.9 mm), 9 per US Letter sheet in 3 columns and 3 rows. Type your spine titles into the 5196 template below and download a PDF that prints aligned at 100 % scale, or get the blank 5196 PDF.
Updated · measurements from the gLabels template database
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In Excel, Google Sheets or Numbers: select the cells with the header row, copy, and paste here. The sample rows are replaced.
Text auto-fits at 17 pt.
Print at 100% / Actual size, not “Fit to page”. Paper: US Letter (8.5 × 11 in).
Free prints one full sheet.
Font, style, colours, start position and printer offset
Print the alignment test sheet on plain paper, hold it over a label sheet, and nudge: positive moves everything right / down.
Pro, one payment, no subscription:
- Unlimited mail merge rows and sheets
- Open .xlsx files directly
- QR codes and Code 128 barcodes
- Serial numbering
- Your logo or image on every label
- Saved designs
- Saved printer calibration
- No credit line
Pro tools
Avery 5196 size, margins and layout
| Label size | 2 3/4″ × 2 3/4″ (69.9 × 69.9 mm) |
|---|---|
| Labels per sheet | 9 (3 across × 3 down) |
| Sheet | US Letter, 8 1/2″ × 11″ |
| Corners | rounded, 1/16″ (1.6 mm) radius |
| Margins (top, bottom, left, right) | 1/2″, 1 3/4″, 1/8″, 1/8″ |
| Gaps (columns, rows) | none, 1/4″ |
| Sheet covered by labels | 73 % |
| Checked against | Not yet checked; geometry from the gLabels database |
How the Avery 5196 sheet is laid out
Avery 5196 labels are centred side to side (1/8″ each) but start 1/2″ from the top and end 1 3/4″ from the bottom.
Rows are 1/4″ apart while the 3 columns touch; keep text 1/8″ inside each 5196 label.
The 1/8″ side margin is inside the roughly 6 mm many printers cannot reach, so edge-to-edge colour on the outer 5196 columns may print short.
The 1/16″ rounded corners are drawn in the preview, with the 1/8″ safe area where text belongs.
Labels cover 73 % of the page; the rest is backing.
Microsoft Word "New Label" settings for Avery 5196
Type these into Mailings › Labels › Options › New Label if Word does not list 5196. Metric Word asks for cm: multiply by 2.54.
| Word field | Inches |
|---|---|
| Top margin | 0.5″ |
| Side margin | 0.125″ |
| Vertical pitch | 3″ |
| Horizontal pitch | 2.75″ |
| Label height | 2.75″ |
| Label width | 2.75″ |
| Number across | 3 |
| Number down | 3 |
| Page size | Letter |
How to make Avery 5196 labels in Word
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In Mailings › Labels › Options, look for 5196 under "Avery US Letter". If it is missing, click New Label and name it Avery 5196.
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Enter the 5196 numbers from the table: 0.5″ top, 0.125″ side, 3 across, 3 down, page US Letter.
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Click OK and New Document: Word draws 9 cells, one per 5196 label. Keep text 1/8″ inside each cell.
Sheets with the same layout as Avery 5196
5 other Avery codes share the 5196 size, count and margins, as do 4 sheets from OnlineLabels, SheetLabels and Worldlabel. One template prints on all of them.
Other brands with the 5196 layout
Codes near 5196 that are not the same sheet
5194, 5195, 5197 and 5199 face are next to 5196 in Avery's numbering but are different sheets; use their own template.
| Code | Label size | Per sheet | Compared with 5196 |
|---|---|---|---|
| Avery 5194 | 2 1/2″ round | 12 | Round, not square, 35 % less label area, 3 more per sheet |
| Avery 5195 | 2/3″ × 1 3/4″ | 60 | 85 % less label area, 51 more per sheet |
| Avery 5197 | 1 1/2″ × 4″ | 12 | 21 % less label area, 3 more per sheet |
| Avery 5199 (face labels) | 1.847″ × 3.056″ | 10 | 25 % less label area, 1 more per sheet |
How many 5196 sheets for your list
120 spine titles take 14 sheets of 5196, leaving 6 spare. Starting a used sheet at label 5 changes the count:
| Labels | Sheets | Sheets from label 5 | Spare |
|---|---|---|---|
| 25 | 3 | 4 | 2 |
| 50 | 6 | 6 | 4 |
| 100 | 12 | 12 | 8 |
| 150 | 17 | 18 | 3 |
| 250 | 28 | 29 | 2 |
| 500 | 56 | 56 | 4 |
How much text fits on an Avery 5196 label
At 10 pt a 5196 label holds about 15 lines of 37 characters: room for a return address plus a short message, or a list of contents. Helvetica estimates with a 1/16″ inner margin; the tool shrinks text that does not fit. The 5196 labels come within 1/8″ of the paper edge, where most printers cannot print, so keep text 1/8″ from the outer edges.
| Font size | Lines | Characters per line |
|---|---|---|
| 7 pt | 22 | 54 |
| 8 pt | 19 | 47 |
| 10 pt | 15 | 37 |
| 12 pt | 13 | 31 |
| 14 pt | 11 | 27 |
Printing Avery 5196 labels straight
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Download the PDF from the tool (or the blank 5196 template) and use US Letter paper: on A4 (6 mm narrower, 18 mm taller) the 5196 rows drift down the page.
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Print at 100 % / Actual size; "Fit to page" shrinks about 3 % and moves the bottom 5196 row by roughly 7 mm.
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Test on plain paper, hold it against a 5196 sheet to the light and enter any offset in mm in the tool.
Where the Avery 5196 numbers come from
The 5196 geometry has not yet been checked against Avery's published template: print the plain-paper test first. Other geometry: gLabels template database (avery-us-templates.xml). LabelGrid is not affiliated with Avery (Avery® is a trademark of its owner); "5196" only names the sheet this template fits.
Frequently asked questions
What size is Avery 5196?
Avery 5196 labels are 2 3/4″ × 2 3/4″ (69.9 × 69.9 mm), 9 on a US Letter sheet (8 1/2″ × 11″) in 3 columns and 3 rows. Corners are rounded (1/16″). Together they cover 73 % of the sheet.
Are Avery 5196 and 5096 the same?
Same layout, different product. Both are 2 3/4″ × 2 3/4″, 9 per sheet, with identical margins, so one template and these Word numbers print on 5196 and 5096 alike. Material, finish or printer type can differ, so check the 5196 package.
What are the margins for Avery 5196 labels?
Top 1/2″ (12.7 mm), bottom 1 3/4″ (44.4 mm), left 1/8″ (3.2 mm), right 1/8″ (3.2 mm). Columns touch, rows 1/4″ apart; the 5196 pitch is 2 3/4″ across and 3″ down.
How many labels are on an Avery 5196 sheet?
9: 3 across, 3 down. 100 labels take 12 sheets and 250 labels 28 sheets; set a start position in the tool to use up a partly used 5196 sheet.