How to print Avery® 5168 labels in Microsoft Word
In Word, open Mailings › Labels › Options and pick 5168; if it is missing, click New Label and enter a 0.5″ top margin, 0.5″ side margin, 3.5″ × 5″ labels, 2 across and 2 down. Or skip Word: the designer below prints 5168 sheets directly.
Updated · measurements from the gLabels template database
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In Excel, Google Sheets or Numbers: select the cells with the header row, copy, and paste here. The sample rows are replaced.
Text auto-fits at 25.5 pt.
Print at 100% / Actual size, not “Fit to page”. Paper: US Letter (8.5 × 11 in).
Free prints one full sheet.
Font, style, colours, start position and printer offset
Print the alignment test sheet on plain paper, hold it over a label sheet, and nudge: positive moves everything right / down.
Pro, one payment, no subscription:
- Unlimited mail merge rows and sheets
- Open .xlsx files directly
- QR codes and Code 128 barcodes
- Serial numbering
- Your logo or image on every label
- Saved designs
- Saved printer calibration
- No credit line
Pro tools
Avery 5168 in Microsoft Word, step by step
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Open the Labels dialog
For 5168 labels, open a blank Word document, go to the Mailings tab and click Labels, then Options. Set the printer type (page printers covers laser and inkjet) before you look for 5168.
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Pick 5168 from the list
Under Label vendors choose “Avery US Letter” and select 5168 in Product number. Label information should read 5″ high and 3.5″ wide, and Details shows 2 across × 2 down; product lists differ between Word versions.
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Or create 5168 as a new label
If 5168 is not listed, click New Label, name it “5168 LabelGrid” and enter: Top margin 0.5″, Side margin 0.5″, Vertical pitch 5″, Horizontal pitch 4″, Label height 5″, Label width 3.5″, Number across 2, Number down 2, Page size Letter (8.5 × 11 in). Word keeps the custom label for next time (in current versions it appears under the Other/Custom vendor).
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Fill the labels
Back in Labels, type the 5168 text once and pick “Full page of the same label” for 4 copies, or click New Document to get an empty 2 × 2 table of 4 cells to fill one by one.
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Mail merge a list onto 5168
For a list, use Mailings › Start Mail Merge › Labels with the same 5168 settings, then Select Recipients › Use an Existing List (an Excel or comma-separated file), insert the merge fields in the first 5168 label, click Update Labels to copy them to the other 3 and Finish & Merge.
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Print 5168 at 100 %
Print on US Letter paper with no “scale to paper size” option, then hold a plain-paper test behind the 5168 sheet against a window: all 2 columns should sit 0.5″ from the edge.
Worked example: 50 shipping labels on 5168
Your list has 50 rows, so Finish & Merge fills 13 pages of 4 Avery 5168 labels and leaves the last 2 labels of page 13 empty. Keep that sheet: next time add 2 blank rows at the top of the list so Word starts on label 3.
In the LabelGrid designer the same 50 rows go into merge mode; the free version prints the first 4 (one full 5168 sheet) and Pro removes the limit. To reuse a part-used sheet, set the start position to the first empty label.
The Microsoft Word numbers for Avery 5168
| Top margin | 0.5″ (1.27 cm) |
|---|---|
| Side margin | 0.5″ (1.27 cm) |
| Vertical pitch | 5″ |
| Horizontal pitch | 4″ |
| Label height × width | 5″ × 3.5″ |
| Number across × down | 2 × 2 (4 labels) |
| Page size | Letter (8.5 × 11 in) |
When 5168 labels print out of line in Microsoft Word
- Word may warn that the 5168 margins are outside the printable area of the page. Continue without letting Word fix the margins (the button names differ between versions): the 0.5″ side margin is narrow, but the 3.5″ labels sit inside it.
- A blank second page appears after the 5168 table: Word always keeps a paragraph mark after a table; select it and set its font size to 1 pt so all 2 rows stay on one page.
- If every 5168 label printed from Microsoft Word is off by the same amount, the printer feeds off-centre: add the measured offset to the 0.5 in top or 0.5 in side margin, or use the LabelGrid printer offset.
About the Avery 5168 sheet
Avery® 5168 (shipping labels) has 4 labels of 3 1/2″ × 5″ per US Letter sheet.
Common jobs for 5168: shipping labels, wine bottle labels and moving box labels. Avery® 5168 is named only to identify compatible sheets; LabelGrid is not affiliated with Avery.
More for Avery 5168
Avery 5168 in other apps
Templates and sizes
Frequently asked questions
Does Word have an Avery 5168 template?
Word's built-in list normally has 5168 under the “Avery US Letter” vendor in Mailings › Labels › Options, but the list differs between versions. If yours does not, New Label with 0.5″ top margin, 0.5″ side margin and 2 × 2 labels gives the same layout.
What are the measurements of Avery 5168?
4 labels of 3.5 in × 5 in on US Letter, 2 across and 2 down. In Word's New Label dialog that is a 0.5″ top margin, 0.5″ side margin and 4″ × 5″ pitch.
Why do my 5168 labels from Microsoft Word drift down the page?
Either the Vertical pitch is not 5″ or the print dialog scaled the page; at 97 % the last row moves about 0.315 in. Print at 100 %.
Can I skip Microsoft Word entirely?
Yes. The LabelGrid designer at the top of this page is set to Avery 5168: type one label or paste a list and download a PDF aligned to all 4 positions, free and in your browser.