Printable inventory labels

For inventory labels, use Avery® 5163 or a compatible sheet: 2″ × 4″ labels, 10 per US Letter sheet. 2″ × 4″ bin labels readable from a few metres. The designer below is pre-filled with a colour-band design; edit it or paste a list, then download a PDF that prints at 100 %.

Updated October 24, 2026 · measurements from the gLabels template database

Avery 5163 · 2″ × 4″ · 10 per sheet

Avery 5163: 2″ × 4″ labels, 10 per US Letter sheet, drawn to scale. Click a label to start printing there and skip labels you already used.

Same label on every position One label per row (mail merge)

1. Paste your list (first row = column names)

In Excel, Google Sheets or Numbers: select the cells with the header row, copy, and paste here. The sample rows are replaced.

.csv or .txt free · Excel .xlsx with Pro

Insert a column:

2. Label layout (text and {Column} placeholders, one line each)

Text auto-fits at 24.8 pt (smallest label).

Print at 100% / Actual size, not “Fit to page”. Paper: US Letter (8.5 × 11 in).

Blank template PDF

Font, style, colours, start position and printer offset

Font

Size (pt, 0 = auto)

Align

Vertical

Style

Text

Accent

Bold first line Bold everything Print label outlines (for plain-paper tests)

Start at label

Printer offset → (mm)

Printer offset ↓ (mm)

Print the alignment test sheet on plain paper, hold it over a label sheet, and nudge: positive moves everything right / down.

Pro, one payment, no subscription:

Unlimited mail merge rows and sheets
Open .xlsx files directly
QR codes and Code 128 barcodes
Serial numbering
Your logo or image on every label
Saved designs
Saved printer calibration
No credit line

The best sheet for inventory labels

Labels for stock bins, shelves and boxes: item, SKU, location and reorder level. Avery 5163 puts 10 labels on one US Letter sheet in 2 columns and 5 rows, which is why it is the default for inventory labels here.

Each label is 4″ (101.6 mm) wide and 2″ (50.8 mm) tall, with a 1/2″ (12.7 mm) top margin and a 0.162″ (4.1 mm) side margin on the sheet. The longest line of the first sample row, “SKU B-0601 · Bin A1”, has 19 characters; at 10 pt one label holds about 10 lines of 54 characters, at 8 pt about 13 lines of 67.

Compared with 5163: Avery 5160 has 33 % of the label area and 30 instead of 10 labels per sheet and Avery 5164 has 1.7× the label area and 6 instead of 10 labels per sheet. Pick the larger labels when your bins need bigger type, the smaller ones when you print many.

Recommended sheets for inventory labels

Label sheets that fit inventory labels, best first
Sheet	Label size	Per sheet	Why it fits
Avery 5163	2″ × 4″	10	2″ × 4″ bin labels readable from a few metres.
Avery 5160	1″ × 2 5/8″	30	1″ × 2 5/8″ shelf-edge and small box labels.
Avery 5164	3 1/3″ × 4″	6	3 1/3″ × 4″ for large bins and pallets.

Wording ideas for inventory labels

Sample text you can paste into the designer; keep each line short enough for a 2″ × 4″ label.

M6 bolts · Bin A1
Reorder at 20
SKU B-0601
Spare parts – line 2

Tips for printing inventory labels

Export your inventory sheet with item, SKU and location columns and merge it straight onto labels.
Location codes (aisle-shelf-bin) on labels make picking faster than item names alone.
Barcodes for each SKU (Pro) let you scan stock counts with a phone.
Warehouse environments are dusty; laminate or use synthetic label stock for long-lived bin labels.

How many sheets for your bins

One label per bin. For 100 bins on Avery 5163 you need 10 sheets, with no label left over.

Bins	Labels	Avery 5163 (10/sheet)	Avery 5160 (30/sheet)	Avery 5164 (6/sheet)
30 bins	30	3 sheets	1 sheet	5 sheets
100 bins	100	10 sheets	4 sheets	17 sheets
300 bins	300	30 sheets	10 sheets	50 sheets

Sheets, sizes and guides for inventory labels

Templates for inventory labels

Compare sizes and counts

Step-by-step guides

Frequently asked questions

What size are inventory labels?

LabelGrid's default for inventory labels is 2″ × 4″ (Avery 5163, 10 per sheet). Other sheets that fit: Avery 5160 at 1″ × 2 5/8″ and Avery 5164 at 3 1/3″ × 4″.

How many inventory labels fit on one sheet?

10 on Avery 5163, 30 on Avery 5160 and 6 on Avery 5164. For 300 bins at 1 label each you need 30 sheets of Avery 5163.

Can I print inventory labels from a spreadsheet list?

Yes. Switch the designer to merge mode, paste your rows with a header (Item, SKU and Bin) and each row becomes one label; placeholders like {Item} pull the values in. The free version prints one full sheet per list.

Why do my inventory labels print out of line?

Check the print dialog first: “fit to page” or any scale other than 100 % shrinks the sheet, and the labels drift. Choose “Actual size” or 100 % scale, the right paper (US Letter) and no “fit to page”. If every label is off by the same amount, use the printer offset in the designer to nudge the whole sheet.

Related label ideas

Asset tag labels Numbered asset tags for laptops, tools and equipment
Shelf labels Shelf-edge labels for pantries, libraries, stockrooms and garages